EmailTool is a small application which gives you the ability to individualize your Email and other correspondence. In less than 15 minutes you can have your favorite settings made and be ready to use this product. Simply enter one or more signatures, select the one you want, and click select. Email tool automatically inserts the selected signature/quote setting at the insertion point of the front-most application. The neatest feature of the Email Tool is its floating window which appears on top of all other windows regardless of which application is currently running. There are no applications to switch (no dreaded trips to the applications menu) as soon as you move your mouse on top of its window, EmailTool brings itself to the front and ready to take your selection!
EmailTool comes with several quotes from important people from our past and present (Gandhi, Einstein, Twain, etc.) and also some templates you can use for constructing your personal signatures. No longer you are limited by a single signature restriction by most Email programs set your self free, and look professional while doing so...
Among the key features of the EmailTool are:
- Capability to store and select up to 32,000 signatures.
- Capability to store and select up to 32,000 personalized quotes.
- Easy access from within any application (i.e. word processor, Email utility, etc.).
- Very small foot print and minimal CPU load.
•• System Requirements
The EmailTool application requires a minimum system configuration of:
• Hardware: All Macintosh and Power Macintosh computers. (Mac Plus and later)
• System 7.1 and higher.
• 120 K of free memory.
•• How To Use EmailTool
Please follow these simple steps to use the EmailTool in your correspondence:
1) Create one or more signatures you wish to use in your Emails.
2) Start your Email program and type an Email.
3) Move you mouse inside the EmailTool floating window. You will notice the cursor changes shape to a blinking marker and EmailTool moves itself to the front.
4) Select any one of the signatures you have created in step 1 from the signature popup menu.
5) Click SELECT and you are done!
•• How to use the on-line help module:
The on-line help module consists of two lists. The list on the left, is the topics. User can select a topic by scrolling up or down and click in the desired subject. The text field on the right would display the help text associated list item selected. The help window is a standard window which can be dragged around by click-dragging in the title bar. User can quit the help module by clicking the close (go-away) box on the top left corner.
•• Installing EmailTool
Since EmailTool is an application it can be placed anywhere on your hard drive. However, for easy access it is suggested to place the application inside the "Apple Menu Items" Folder. That way you can open EmailTool from inside any application in addition to the Finder.
•• Menus:
The Menus Section has the following parts:
-Apple
-File
-Edit
-Windows
For more details on each of the above see the corresponding help sections.
•• Apple Menu:
• About EmailTool:
This menu item displays the information available about the program and the author.
• Help:
Use this menu item to activate the on-line help module. This module has extensive help text describing various features of the EmailTool and how to fully utilize them. See the "How to use the On-line help module" section for more details.
•• File Menu:
• Quit:
This menu item quits the EmailTool application and releases the memory used for the application back to the system and finder.
•• Edit Menu:
This menu is implemented as standard feature for editing text fields in the text windows and the desk accessories use (required for their proper operation).
•• Windows Menu
• Collapse:
If the user wishes to reduce the main window to the minimum size temporarily in order to move to another application, view the front application's window, or view the desktop, selecting this menu item would reduce the main window to just the title bar. To show the main window again, simply select this menu item again.
• Shrink:
If the user wishes to reduce the main window to a smaller size temporarily in order to move to another application, view the front application's window, or view the desktop, selecting this menu item would reduce the main window to just the signature portion. To show the main window again, simply select this menu item again.
•• Main Window
This window is the central window of the EmailTool program. The following describes various components of this window and their function.
• Quit Button:
This button appearing in the upper left corner of the screen can be used to quit the EmailTool application from inside any application.
• Collapse Button:
This button appearing in the upper right corner of the screen can be used to reduce the size of the main window to just the title bar hence allowing more of the background to be visible..
• USE SIGNATURE:
When the user selects this check box, would cause EmailTool to use the currently selected signature (name shown in the popup menu) to be send when the user clicks the SELECT button. When user deselects this option, no signatures would be used.
• Signature Popup Menu:
Use this popup menu to quickly and easily choose a different signature or view the currently available signatures.
• SELECT Button:
After you have made all the necessary changes and are ready to sign your correspondence, simply click this button to tell EmailTool to send the data to the front-most application.
• Signature View Button:
This button can be used to view the entire text of the currently selected signature. Upon selection, user is presented with a window containing the aforementioned text. If you wish you can make any necessary changes to the text and select the DONE button to save the changes or CANCEL to leave the text unchanged.
• Signature Delete Button:
If you have previously created a signature you no longer wish to use, click the Delete button to remove it from the popup menu. The deletion is an irreversible process, therefore please use caution with selecting this button. Once selected, a dialog would appear asking you to confirm the deletion.
• Signature Add Button:
To create a new signature from scratch, click this button and enter the desired text for the signature in the window that appears. You can create you signature in another word processor if you wish, select and copy the text to the clipboard and simply paste it in the window. If you wish to save the changes you made, click DONE in the edit window, otherwise press CANCEL to discard the entered text.
• Shrink Button:
This button can be used to hide the portion of the window which display the quote settings and selection preferences. If you are using a small monitor with limited visible desktop area this would prevent EmailTool to block you view of the document you are working on.
• USE QUOTE:
When you select this check box, the current quote (displayed in the text window below it) will be added to the signature when send to your Email program.
• Quote Display:
The quote display portion of the main window shows the first 200 or so characters of the currently selected quote. This can be used to quickly go through all of the available quotes to select an appropriate one.
• Next/Previous Buttons:
Use these buttons to index through all of the available quotes when you need to find the one you wish to use.
• Quote View/Delete/Add Buttons:
These buttons perform the same functions for the quotes as the similar buttons described earlier in this section did for the signatures. Please read the earlier sections for more details
• SHRINK AFTER SELECTION:
This check box allows you to shrink the main window after each selection. The next time you wish to view or edit preferences simply expand the main window by using the expand button described earlier.
• RANDOM SIGNATURES:
If this check box is selected, EmailTool will randomly select one of the signatures from the popup menu when you click the select button.
• RANDOM QUOTES:
If this check box is selected, EmailTool will randomly select one of the quotes available in the database when you click the select button.
• Button Name Display:
This portion of the main window displays the name of the button the mouse cursor currently is pointing to.
•• Warranty/Liability
This software is released on an "AS IS" basis. The author and Focus Softworks provide no warranty of any sort. The user of this software assumes complete responsibility for any direct or indirect damages due to use or misuse of this software. This program including but not limited to the code is copyrighted by Afshin Latifi and Focus Softworks and is NOT public domain (strictly enforced). It may not be disassembled copied or modified or otherwise reduced to human comprehensible form. The Focus Comatose program or any portion of the program may not be distributed or renamed or resold for any purpose and should be considered propriety asset own solely by Afshin Latifi and Focus Softworks.
•• How to order a full version of EmailTool
Focus EmailTool is released as shareware. If you use it after the one week trial period, please register it by mailing or faxing the order form 24 hours a day or call the phone number on the form. Visa and Mastercard are accepted.
To order EmailTool, select the print order form option from the introductory screen. For fastest delivery please print clearly and fill all appropriate fields. Registration for the full version entitles the user to free phone support and allows you to run the program with out the introductory screen and shareware plea windows. Additionally , registration would give you access to lifetime free updates and revisions of the application when you download it from any Bulletin Boards, America Online, or the Internet.
•• How to reach the author
Please Email questions, comments, bug reports to:
latifi@focusworks.com
or by US Mail to:
Focus Softworks
P.O.Box 2401
Santa Clara, CA 95055-2401
USA
•• Acknowledgments
I would like to personally thank the talented Matt Slot for his "most excellent" code example on Text services and floating windows.
•• Commercial and Shareware Distribution
This or any of other works of this author and Focus Softworks shall not be distributed for profit without prior written consent of the author (strictly enforced). Requests for commercial distribution can be submitted to the address displayed in the introductory window.
•• Visit Us On The World Wide Web!
To obtain the latest information on Focus Softworks products, please visit our web page at:
http://www.focusworks.com
You will be able to see screen shots and obtain the latest information on new products as well as downloading the latest versions directly from our Internet sites right from your browser!.
•• Other Focus Softworks products
The following are the list of products at the time of release of this version of Focus EmailTool™:
• Focus MicroRecorder™-
- Is a sound player which allows background sound playback on any Macintosh with color capability in AIFF format. It features unlimited record and play back time, repeated playback, on-line help, volume adjustment, and audio selection. The audio selection allows the user to play back a portion or the entire sound. This program has three dimensional controls, animation, and digital display featuring playback time, audio selection, volume level.
(20 USD + 5 USD Shipping & Handling)
• Focus MicroRecorder Pro™-
- Based on the popular MicroRecorder, the pro version has the same features with the addition of pitch control, REAL TIME! display of the sound, Stereo capability, and left/right channel control. Furthermore, MicroRecorder Pro supports AIFF, system 7 sound file, and PC/Windows wave format. The support for PC/Windows format allows the user to import their favorite sound from the other platform.
(32 USD + 5 USD Shipping & Handling)
• Focus AudioClock™-
- Is a digital Alarm Clock. It is a Clock for people who appreciate efficiency. It allows the user to enter daily messages by specifying the time, occasion, recording the voice message and save with clicks of mouse all without typing a word!. User can also preview the messages using their mouse.
(25 USD + 5 USD Shipping & Handling)
• Focus VoiceCalendar™-
- Is a digital calendar. First of its kind, it is a calendar for people who hate to type! or people who appreciate efficiency. It allows the user to enter daily messages by specifying the date, time, occasion, recording the voice message and save with clicks of mouse all without typing a word!. User can also view the entire month, select any date and play back any messages using their mouse.
(32 USD + 5 USD Shipping & Handling)
• Focus DictationMachine™-
- is functionally equivalent to a transcribing device. It allows continuous background recording and playback of sound from hard disk. This would allow you to work with other programs while the sound is being recorded or played in the background. Among the key features of the DictationMachine are:
*- Full asynchronous Record and playback of sound.
*- 100 percent user configurable voice activated recording (VOX).
*- Support for 3:1 and 6:1 compression of the recorded sound.
*- Fast forwarding and rewinding of sound being played.
*- Volume adjustment.
*- Pitch adjustment.
*- Threshold adjustment.
*- Delay adjustment.
*- Quick Skip feature allowing to instantly to jump to any section of tape.
*- Insert and remove any portion of tape with a click of mouse.
*- Excellent 3D graphical interface and animation!
*- Full utilization of the notification manager.
*- Real-time sound display for record and playback states!!
(37 USD + 5 USD Shipping & Handling)
• Focus Comatose™-
- Is an application which will help you prolong the life of your computer and save on the electricity bill while doing so!! It allows the user to put their computer to sleep rather than shut down the entire system. Before Comatose this feature was only available to Powerbook users. It works with all Macintoshes Plus and later running system 7 or later and 100K of memory. Comatose would spin down all hard drives on all SCSI buses and turn the screen off. If you have an energy star compliant monitor, the blacking of the screen allows the monitor to power down internally, thus adding to the savings in electricity.
(20 USD + 5 USD Shipping & Handling)
• Focus TeleContact™-
- Is the Mercedes of file transfers!! It was created with the following goals in mind:
1) To make sending and receiving files as effortless as a simple telephone call. This task is achieved by automatically configuring and adjusting the parameters transparently such that the user is relieved of the cumbersome task of setting baud rate, bit parity, compression method, auto-answer and maximum transmission, etc.
2) Provide an elegant yet simple and intuitive interface to the file transfer process. As it would be described later in this manual, user can simply drag and drop any file on to the TeleContact and have it send the contents to any location in the world!
3) Combine the functionality of a modem protocol and the ease of use of a fax machine with some added features not offered by either methods of communication. For example, when a document is faxed, a picture of the document is sent to the target location. Should the recipient of the faxed document wish to make changes to the document, The have to retype the text or use some sort of OCR program to extract the text which often leads to loss of formatting. Using TeleContact, the recipient can simply use their word processor or graphics program to edit or print the document at a higher resolution that of the 200 dpi offered by a fax machine.
(42 USD + 5 USD Shipping & Handling)
• Focus ContactManager™-
- Focus ContactManager is a personal information manager (PIM). It allows the user to store information such as name, address, and up to three phone numbers for each contact. Furthermore, any of the phone numbers can be dialed in two ways. Namely, using the internal speaker of the computer or an attached modem. Using the Find and Find Again features user can locate previously recorded contacts instantly.
(32 USD + 5 USD Shipping & Handling)
• Focus EmailTool™-
- Focus EmailTool is an application which allows the user to sign their emails and other documents in the most elegant way possible. The program allows for up to 32,000 digital signatures and an additional 32,000 quotes! It comes with ready built in quotes by famous people as well as capability of adding your own. It features a floating window which stays on top of all windows for easy access.
(20 USD + 5 USD Shipping & Handling)
Look for these and our new products on America Online, your favorite bulletin boards and the Internet.
For latest version information or questions see "How to reach the Author" section.
AudioClock, MicroRecorder, MicroRecorder Pro, VoiceCalendar, TeleContact, Comatose, EmailTool, ContactManager and DictationMachine are trademarks of Focus Softworks.
